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Project Coordinator

Associations International

This is a Full-time position in Lexington, KY posted November 29, 2021.

This position will support all operations of the Project Management Office.

The successful candidate will work collaboratively across all ICF’s family organizations and departments to execute projects, follow PMO Handbook as a guideline, and report to the Project Management Office Director.

Undergraduate degree and a minimum of two years of Proven work experience as a Project Coordinator or similar role to set priorities, take initiative, and manage multiple projects on time.
Experience in project management methodologies from conception to delivery.
Excellent organizational skills with strong project management skills and the ability to prioritize work
An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
Committed to continuous improvement and development.
Strong ability to work individually on a project and collaboratively in a team environment to manage broad and diverse cross-constituent working groups.
Being a strong communicator with excellent interpersonal skills, managing vendors, and teamwork skills to deliver results.
Strong attention to managing data and analysis of trends to prepare action plans.

Hands-on experience with project management tools (e.g.: Kanban board, Backlog)
Coordinate project management activities, resources, equipment, and information
Break projects into doable actions and set timeframes
Liaise with ICF team to identify and define requirements, scope and objectives
Assign tasks to internal teams and assist with schedule management
Make sure that ICF team needs are met as projects evolve
Analyze risks and opportunities
Assist to oversee project procurement management
Monitor project progress, communicate, and handle any issues that arise
Act as the point of contact and communicate project status to all participants
Work with the Project Manager to eliminate blockers
Use tools to monitor working hours, plans, and expenditures
Assist issuing all appropriate legal paperwork (e.g.

contracts and terms of agreement)
Create and maintain comprehensive project documentation, plans, and reports
Ensure standards and requirements are met through conducting quality assurance tests
Associations International is a full-service association management firm providing support for international and domestic associations.

We focus on the needs of each of our partner associations, helping them build their membership, promote their missions, and support their values.

Above all, we nourish their ability to grow.

And we do this by hiring diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team.

We pride ourselves on creating a culture of respect and belonging and are proud to have been named a Best Places to Work in Kentucky award recipient from 2013-2021!


Flexibility: remote, hybrid, and in office roles available
Competitive Compensation: based on skills and experience
Benefits: Full benefit package including medical, and company paid dental, vision, long-term disability, and life insurance
Retirement: 401(k) with company match (because we all want to retire one day)
Time Off: Comprehensive time off to do the things you love including holidays, vacation, sick, and floating holidays.
Culture: Best Places to Work in Kentucky award recipient 2013
– 2021.
Associations International is committed to creating a diverse environment and is proud to be an equal opportunity employer.

AI recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

If you have a disability or special need that requires support in applying, please reach out to our HR team at 859-219-3567.