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Office Coordinator


This is a Full-time position in Lexington, KY posted May 3, 2021.

Job DetailsLevelExperiencedJob LocationLexington – Lexington, KYPosition TypeFull TimeEducation LevelHigh SchoolJob ShiftDayJob CategoryAdmin – ClericalFront Desk CoordinatorCompany DescriptionHughes & Coleman Law Firm (H&C) is a growing plaintiff firm practicing personal injury law. Founded in Bowling Green, Kentucky, H&C has Kentucky offices in Louisville, Elizabethtown, and Lexington as well as in Tennessee; Nashville, Clarksville, Murfreesboro, Columbia, and Gallatin. The Firm currently employs approximately 175 team members. The Hughes & Coleman culture is proudly molded around exceeding the expectations of the Firm’s clients through extraordinary service. SummaryWhen visitors walk into our office, we want them to find a friendly, smiling face and a helping hand. The Front Desk Coordinator (FDC) is, many times, the first representative clients meet from the Firm. The FDC should represent the Firm professionally in both appearance and dress. The FDC should display a positive attitude and possess a strong work ethic. The FDC should also be able to communicate effectively, and treat all people who enter the office amiably and with respect.Essential FunctionsFollow practices and processes that comply with appropriate laws and regulations, meet the company standards, and serve the needs of our clients. This includes a commitment to a process of continuous improvement.Comply with company policies and proceduresGreet guests and maintain the lobby areaAnswer all incoming calls to the office and all rollover callsProcess all incoming mail and deliveriesLog in all insurance checks to Needles software and the Dashboard databaseProcess outgoing office mail daily and handle UPS packagesAssist in signing up new clients as directed by the Intake DepartmentResponsible for office petty cash and credit cards, as well as monthly reportingDocument all new sigh-up packets and distribute accordinglyPerform other duties within the employee’s training and skills as directed by Core LeaderCompetencies and SkillsHigh School Diploma or equivalent education/experience requiredProficient in Microsoft Office Products, as applicableAbility to communicate effectively orally and in writingHighly organized with excellent follow up skillsAbility to professionally multi-task and meet multiple deadlines simultaneouslyRespectful and provides a trustworthy source for clients, vendors, and coworkers Reliable and dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointmentsStrong attention to detail and accuracySelf-motivated and driven to begin and complete tasksLeadership or Supervisory ResponsibilitiesNo direct supervision responsibilitiesPhysical Demands, Work Environment and Other RequirementsProlonged periods of sitting at a desk and working on a computerMust be able to lift up to 15 pounds at times, i.e. lifting reams of paperEqual Employment OpportunityAt Hughes & Coleman, we don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our Team Members, our products, and our community. The Firm is proud to be an equal opportunity workplace.Other DutiesThe above statements are intended to describe the general nature and level of work being performed by Team Members assigned to this job, with or without reasonable accommodation. They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Team Members are expected to maintain regular and consistent attendance and comply with the company’s policies and procedures as a condition of employment.