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Budget Analyst 3

Washington State Department of Corrections

This is a Full-time position in Lexington, KY posted April 29, 2021.

Salary

$4,980.00 – $6,532.00 Monthly

Location

Multiple Locations Statewide, WA

Job Type

Full Time – Permanent

Department

Dept. of Corrections

Job Number

2021-02851

Closing

Continuous

Description

Budget Analyst 3
NOT Restricted to DOC-Headquarters

Please note:  this position is eligible to be a full-time telework position. Work may be performed from the DOC Headquarters or a regional office if space is available, or your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service.  Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.  Employees will be required to commute to a Department of Corrections facility or field office as business requires. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility may not be provided.

**This position is included in the bargaining unit represented by the Teamsters, Local Union # 117**

The Department of Corrections is seeking a highly motivated and qualified individual to take on the dynamic role of a Budget Analyst 3, within the Office of the Secretary.  This is a full-time, permanent position.
 
 Our mission at the Department of Corrections (DOC) is to ‘improve public safety by positively changing lives’. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections.
 
 As a senior level budget analyst, support and contribute to the mission by providing detailed budgeting analysis, development and monitoring of the Department of Corrections (DOC) operating budget, as well as accurate and timely data to executive management and stakeholders to make necessary financial decisions that impact DOC.

  To begin the online Application Process:

  • Click the green ‘APPLY’ button located at the top right corner of this job posting.
  • Sign in or create an account.
  • Be sure to attach the following to your completed application:
    1. A  Cover Letter outlining your qualifications;
    2. A detailed chronological resume ;
    3. And at least three (3) professional references with a phone number and an email address for each.
  • Click ‘ACCEPT & SUBMIT’ to submit your application.

 Incomplete application packages may disqualify you from the process.
Duties

Key responsibilities of a Budget Analyst 3 include, but are not limited to:

  • Provides detailed financial analysis and summary reports for assigned divisions and other adhoc reports for DOC, at least on a monthly basis with some more frequently.
  • Accomplishes detailed analysis for all assigned programs and provides consultative planning and analysis services to division management and staff.  
  • Explains accounting and budgeting systems, procedures and processes to others, to include program staff and various stakeholders.   
  • Provides technical assistance for projects conducted with other agency units and agency wide impacts.
  • Provides program area expenditure trends analysis and reports.
  • Prepares reports, including findings, conclusions, and recommendations for streamlining processes for agency and budget team operations, ensures follow-up service is provided to divisional management to ensure compliance with indicated program changes. 
  • Responsible for reports pertaining to program areas projected and actuals 
  • Responsible for the monthly vacancy and double-fill tracking, offender population, cost per offender, food report.
  • Responsible for the monthly projection fiscal status report (Prisons Division, Command B) required for reporting out on monthly fiscal status to stakeholders and executive management.
  • Responsible to prepare, verify, maintain, and project data for the SPS System/HRMS system reports and FTE true-up.
  • Responsible for the coordination, updating, validation, maintenance, and monitoring of Prisons Division salary projections staffing reports.
  • Responsible for the coordination, creation, updating and analysis of The Allotment (TALS) System allotment packets.  
  • Reviews, monitors, and projects program allotment requests, position actions; recommends program approval, modifications, or disallowance based on established program plans, fiscal or policy considerations.
  • Responsible for writing and analyzing assigned fiscal notes and decision packages related to budget requests (increases and/or decreases). This includes developing complex financial models.
  • Responsible for performing in numerous operating systems to include the Salary Projection System, the Budget Development System, HRMS, The Allotment (TALS) System, the DataCube, and other systems as needed.
  • The Budget Team frequently works on a variety of projects or adhoc reports.

Qualifications

Required:

  • High School diploma or equivalent
  • Minimum of two (2) years’ budget experience or similar analytical experience such as a auditing, accounting, research, legal or another analytical field.
  • Ability to analyze and interpret data, write clearly and concisely, deal practically and effectively with others in a staff relationship, prepare professional reports, and work on a variety of tasks with frequent interruptions.

Preferred:

  • A Bachelor’s degree in business, public administration, accounting, economics, or statistics and two (2) to four (4) years of professional experience in budget, management, or program analysis. 
  • Able to effectively handle unexpected situations that arise, resourceful in managing duties and attempts to develop solutions to problems you encounter or to seek appropriate assistance. 
  • Provides effective, efficient and timely customer service to clients outside and inside the agency.
  • Capacity to comprehend, learn, and retain volumes of budgeting information such as state laws, OFM policies and procedures, and DOC policies and procedures. 
  • Communication – verbal and written – demonstrate clear and effective communication skills when creating reports, research, or responding to customer service requests. Proficiency: Advanced 
  • Ability to multi-task and meet urgent deadlines while maintaining regular responsibilities and workload. 
  • Statewide financial systems: develops and demonstrates proficiency in using statewide financial systems, to include fiscal notes, ADS, TALS, and enterprise reporting. Create reports, decision packages, and fiscal notes. Enter data into these systems, conduct research to analyze behavior against budget plans. Proficiency: Intermediate 
  • Electronic mail: compose, send and respond to electronic mail. Skilled at using Microsoft Outlook functions such as calendars and meeting requests (creating and responding). Proficiency: Basic 
  • Use spreadsheet software, such as Microsoft Excel, to develop complex spreadsheets with macros, multiple math functions, advanced filters, and links to external sources of information. Create custom toolbars and chart types, and use data analysis tools. Proficiency: Intermediate 
  • Use word processing software, such as Microsoft Word, to create, format, and edit tables, columns, and charts. Import data, sort table data, and perform calculations in tables. Insert and format sections, create headers and footers, and work with pictures and draw objects. Proficiency: Intermediate 
  • Proficiency in operation of 10-key calculator, fax machine, copier, printer, and personal computer. 
  • Critical thinking – demonstrates ability to independently and creatively use judgment and critical thinking to interpret appropriate meaning and form conclusions necessary to resolve the problems or issues. This work may be done in the absence of clear guidelines or information. 
  • Accountability – accepts personal responsibility for quality and timeliness of work. Works effectively alone and with others to accomplish tasks. 

Supplemental Information

Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision : Working together for safer communities.
Our Commitment : To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

  Our Core Values :

  • Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
  • Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
  • People’s safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
  • Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
  • Supporting people’s success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.  

For additional information about the agency, please visit  (see application details) .

ANTI-RACISM COMMITMENT:
 
The Washington State Department of Corrections recognizes both the historic and systemic disparities that exist within the incarceration system. Our agency is committed to ensuring a work environment which is free of prejudice, discrimination, or antagonism against a person or people on the basis of their membership to a particular racial or ethnic group. We emphasize our condemnation of visible and invisible discrimination and racism in all of its forms, whether conscious or unconscious. Our agency believes that critical reflection, concrete actions, and sweeping accountability are the building blocks for institutional change and civil progress. We pledge to correct our own institutional practices which perpetuate a culture of privilege, bias, and discrimination for our employees, our incarcerated population, and our community. 

IMPORTANT NOTES:
  

  • Please include a minimum of three (3) professional references with your application . A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. 

**Please note:   Phone number AND email address are required for all professional references.
 

  • A background check including criminal record history will be conducted prior to a new hire.   Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting . Please consider this when deciding whether to apply. 
  • We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws . A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation . Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.   When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

What We Offer: 
 As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

  • Remote/telework/flexible schedules (depending on position)
  • Up to 22 paid vacations days a year
  • 12 days of paid sick leave a year
  • 11 paid holidays a year
  • Generous retirement plan
  • Flex Spending Accounts
  • Dependent Care Assistance
  • Deferred Compensation and so much more!

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
 
 For questions about this recruitment, or to request reasonable accommodation in the application process, please contact Toni Mayr at (see application details) or call us at (see application details). For TTY service, please call the Washington Relay Service at 7-1-1 or 1-(see application details).

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.

Insurance Benefits

Employees and families are covered by medical (including vision), dental and basic life insurance.  There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.  Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website .

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees’ Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems ‘ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Vacation (Annual Leave)

You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165 .
 
Holidays

Full-time employees are entitled to eleven* paid holidays:
 

HOLIDAY

DATE

New Year’s Day

January 1

Martin Luther King, Jr’s birthday

Third Monday in January

Presidents’ Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

July 4

Labor Day

First Monday in September

Veterans’ Day

November 11

Thanksgiving Day

Fourth Thursday in November & Friday after

Christmas Day

December 25

Personal Holiday

Employee’s selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130 .

Please visit the State HR Website for more detailed information.