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Vaco Staffing: Administrative Assistant

Vaco Staffing

This is a Full-time position in Lexington, KY posted November 21, 2021.

At Vaco,we help you get the advantage over your competition!

We match Accounting, Financial, IT and Administrative professionals with career growth opportunities; our recruiters have direct access to HR departments and hiring managers.

We have an excellent opportunity for a Administrative Assistant to support the Sales and Marketing efforts of a growing company.

Apply with Vaco, and we will be your personal advocate!

We will promote your strengths and help prepare you for your interview, supplying you with key information about our client.

We will provide you with access to market trends, compensation expectations, company culture and growth opportunities that are perfect for you!

Find your best fit through Vaco today!As an administrative assistant, you will be responsible for fulfilling and tracking all Products, Sales and Marketing requests for samples, mock-ups and product renderings for the Sales and Marketing team and broker network.

You will manage and distribute marketing administrative materials such as specification and pricing forms, Sales & Operation notes, product fact sheets, sell sheets and brand presentations.

You will be responsible for responding to daily customer inquiries using database, email, telephone and/or written correspondence in a timely, accurately and efficient manner.

Other responsibilities of the Administrative Assistant role include:Recording and tracking all customer correspondence, requests and inquiresManaging Sales custom display program which includes:Preparing cost worksheetsRequesting part numbers and specificationsPreparing display planogramRenderings and spec sheetsManaging general office environment, including collecting and distributing mailPrinting and processing online customer purchase orders with attention to detailPlacing all stock-room orders including E-Commerce promotional ordersUnloading, visually inspecting and counting all incoming stock-room orders and stocking shelves (involves heavy lifting)Maintaining office supply and stationery inventory controlKeeping detailed records of usage and the preparation of recharge reports Job Requirements:As a Customer Service Administrator, you must be able to clearly present information, interpret complex information and communicate professionally with customers-you must communicate efficiently regarding their orders.

You must also be able to display good judgment in routine and day-to-day decision making.

Other requirements of the Administrative Assistant role include: Strong Customer Service background Excellent computer skills, specifically with Microsoft Office Phone system and other traditional office equipment Ability to prioritize work in alignment with the needs of the customer Good time management skills Ability to multi-task and approach situations with a proactive and positive outlook Ability to cope with stress and maintain a pleasant and cooperative temperament with internal team and external customers Experience with e-commerce platforms and understanding of basic packing procedures for web fulfillment Working knowledge of shipping software, such as UPS WorldShip